Sharable links in Word and Outlook for Windows and mobile

Microsoft are making updates to key Office 365 apps to ensure that document sharing by inserting links in Word, Outlook for Windows and Outlook for iOS uses the permission you’ve set at the organization level for OneDrive and SharePoint. This change aligns with the expected permission level for email recipients and collaboration partners when inserting sharable links into Outlook messages and Word.

In April, Monthly Channel subscribers of Outlook for Windows and Word will start to see a new dialogue box when they chose to insert a link in an email or a Word document that lets them know that a sharable link is being retrieved.

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Inserting a link for a shared document in email (including Outlook for iOS) and Word will continue to show clear, actionable text reflecting the file name as it exists in OneDrive and SharePoint.

The permissions for the links in email and Word will default to the organization’s Sharing settings in the OneDrive Admin center, either “Shareable: Anyone with the link” or “Internal: Only people in your organization with the link”. The setting “Direct: Specific people” is not yet supported and the permission will default to the most permissive available link, if available. With this change, links will now almost always work for your email recipients.

There is nothing you need to do to prepare for this change however you may wish to review the external sharing setting in the OneDrive Admin settings to ensure it complies with your company policies.

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